veggies

Every year, it’s the same problem, “What seeds did I buy last year?” I have yet to meet a person that only buys exactly what they need. But most people forget what they purchased last year, if they liked it, how much they still have, etc. Every gardener, farmer, or homesteader, needs a seed inventory. There are about a million ways to create a seed inventory, from paper to digital to mental. But at the end of the day, it doesn’t really matter HOW you keep track of your seeds, as long as you do it. Today, I want to show you how and why I have a digital seed inventory and how you can do it too.

Why A Seed Inventory

I want to say this first, you don’t have to have a digital seed inventory. In fact, if you want to keep it old school with a pen and paper? Go right ahead. I’m not here to judge. I just want you to be able to keep track of your seeds. In my garden planner, I’ve got several charts that help me track everything from seeds/seedlings, orchard information, pests, and more. This is my printed planner that helps me keep track when out in the garden. But I prefer my digital seed inventory for a lot of reasons.

First, when I order seeds, I am on my computer. Rarely, if ever, do I go into a store and buy seeds that I NEED. Those seeds are the seeds I saw and thought, “Hmm, that looks interesting.” And they get thrown in my cart. The seeds I need for my garden are bought online. That’s because I know exactly what I need, the amount I need, and I can usually get better deals that way.

Second, it helps me save a TON of money. I am an impulse buyer. No matter what I try to do to stop that, I am going to see something and snatch it up because it looks cool, could solve my problem and so much more. But the reality is that having a digital seed inventory on my phone tells me EXACTLY what I have on hand, and which storage bin it’s in.

Third, it helps me keep track of start times, harvests, and more. I enjoy being able to quickly look back at a seed in my inventory and see that it germinated well, produced a ton, and, probably most importantly, how many seeds I have on hand right NOW.

One of our five year goals is to feed ourselves and animals 90% from our land. That’s a ton of food. But to get to that goal, I need to make sure that I am only buying or saving the seeds that I know will work.

Creating A Digital Seed Inventory

A simple spreadsheet is really all you need. It can be as fancy and in depth or as simple as you want. My seed inventory is pretty in depth because I want to make sure that I can track as much information as possible. But sometimes there is a need for simplicity and I that is where my garden journal comes in.

If you are choosing to start your own digital seed inventory, then you need to write down the things that you want to track. Do you care what color the pepper is? Do you care if it’s a transplant or direct sow? Where you bought the seeds?

You also need to think about how you are going to access it when the time comes. Are you only going to use it at home? Then it probably doesn’t need to be web based. Are you looking for seeds from a local farmers market? Probably should be web based like Google Sheets.

Make sure that the things you want to know are easily accessible within that spreadsheet.

If you aren’t quite sure what you want in your spreadsheet, I have my digital seed inventory that you can purchase in our general store. This is the same one I use. The cool thing about it, is that while it is in depth, you can delete the things that you don’t want or need.

Need Help Organizing Your Seeds?

In my digital seed inventory, the first column is “location”. Pro tip? Get yourself a couple of photo storage bins like this and put your seeds in it! This is seriously the best garden purchase I have made to date. These storage bins have 18 4×6 storage containers.

On the outside of the bin, I write which bin it is A, B, C, etc. On the inside 4×6 bins, I write A1, A2, A3, etc of the corresponding bin. This way when I look at my inventory, I can see that corn seeds are in bins C12-C18. That way when I go to plant that corn, I don’t have to go find it, lug out a million seed packets, and risk losing a couple packets. This has been my hack for the last 10 years and I will always use it.

No matter if you are using a box to store your seeds, a pen and paper to keep track of how many seeds you have, or going all digital and super organized. The reality is that if you are buying seeds, using them and growing food? You’re doing pretty amazing!

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Much like everything else that is homestead related, there is no one size fits all approach to a garden journal. I wish there was because it would make it easier to just have someone tell you what to do and it work 100% of the time. Unfortunately, that’s not the case. The next best thing that we can do is try different things until something works. Today, I’m going to show you how I set up a garden journal and give you the high points of how to start yours.

What Is A Garden Journal

A garden journal is exactly what it sounds like. It’s a journal that details your gardens throughout the years. Yes, years. In the first year, you may notice a high infestation of Japanese beetles. In your journal you would make note of the beetles, an estimate of how many beetles, when you first noticed them, what plants they were attracted to, any treatments you did to get rid of them, etc. The next year as you look through your journal, you remember that you had a problem last year, and you can be proactive this year.

How To Set Up A Garden Journal

Everyone will have a different set up based on what they are growing, where they live, and so on. But here are some starting points. If you aren’t sure where to start, you can purchase my garden journal printable in our general store.

The Binder

I think that the best thing you could do is to purchase a binder for your garden journal. I use this binder because I like that it doesn’t take up a lot of space on my desk. Plus, when I am down in the basement working on seeds or out in the garden, it’s not this huge bulky thing. I also like using a binder because I can move pages around from year to year.

I used to have a bullet journal and while I loved it, it was hard to find what I was looking for since it was chronologically done. Not a bad thing, but if I couldn’t remember when I did something, it was lost. Being able to look back and see that last year I planted 100 tomato seeds and only 80 germinated tells me a lot about the seeds, soil, watering, etc if I have that information available.

The Dividers

I have a TON of dividers in my garden journal, but again, I want simple and easy to find. I use these mini dividers to match my mini binder. For your dividers, you need to think about the things that you want to track. Do you want to track how many seedlings you bought? Or are you planting your own seeds? Do you want to keep track of your soil tests? What about expenses? These are all things that you need to think about so that you can keep track accordingly.

I like to know what seeds I started and when. Then I want to know my soil tests, pests and what seeds I saved. When our orchard stops getting attacked by goats, I would like to know when I pruned, harvested, and more.

Loose Paper

I use loose leaf sheets to take notes, brainstorm, etc. I get the college rule and blank to make sure that if I want to design a garden bed, I can design it on a blank sheet and write on the lined sheets. I store all the excess paper in the back of the binder. I also use sheet protectors on the important pages.

For example: If I go into the basement and I am working on transplants, I don’t want the pages to get dirty. Or if I have designed a garden bed, I want to be able to take that page out of the binder and take it with me to the bed. By having a sheet protector on it, I don’t have to worry as much about it getting destroyed.

Using Your Garden Journal

After getting your journal set up, you should start filling it out with the information you have. In your soil test section, you should fill out previous years soil test results. Be sure to separate years with a line or something so that you don’t get confused. If you don’t have that information anymore? Or this is your first garden? No worries, do the best you can.

When you start your seedlings, be sure to write where you purchased your seeds from. This will help you decide if that was a good buy. If you buy seeds, make sure to put where you bought them from. In your Pest section, make sure to keep track of what pests came when and how you treated for them. This will help you because next year, you can say, “In 2022, the Japanese beetles came in April and only hit the apple trees.” In 2023, you can make sure to have beetle traps or other treatments already in place.

I am the type that will write down everything because I will forget it. We had a great pepper harvest last year, but I know it could have been better if I had known only water them every 4-6 days. Because of my garden journal, I know not to water the peppers as often.

Another cool thing about my garden journal is that I have a harvest/ preservation section. This section tells me how much food I need to harvest and preserve from my gardens. I know that we eat a TON of green beans. Like, I can 100 quart jars of green beans and it’s usually gone by April. That tells me that I need to harvest at least 200# of green beans. Because I know these things, I know I need to plant a minimum of 200 pole bean plants. Same with corn and peas.

Lastly, in my garden journal, I have a list of monthly chores that I need to do. This helps me stay on track with the needs of my garden. Because our goal is to reduce our grocery bill by 75% in 5 years and our feed bill by 80% in 2 years, I need all the help I can get. It not only tracks the weeding, watering and planting, but it also tells me when exactly when to do those things. In April I have final till of the garden, lay final layer of compost, plant after April 15th, weed weekly until seedlings are established, and so on. That way there is no guess work about what I need to do.

If you haven’t checked it out yet, you can find my garden journal printable in our general store here. There are a ton of different planners on the internet but none of them fit the style that I was going for, so I created my own.

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How To Create A Digital Seed Inventory